Frequently Asked Questions

About Weichlein

  • Weichlein GmbH is an independent, family-owned, full-service destination management company (DMC) and corporate event agency in Germany. Founded in 1956, we plan and deliver meetings, incentives, conferences, congresses and corporate events throughout the country.

  • Weichlein was founded in 1956 and celebrated its 70th anniversary in 2026. Our long-standing experience is combined with a modern, creative and highly flexible approach to event planning.

  • We have offices in Munich and Berlin and operate throughout Germany. Our team manages events in all major German cities as well as regional destinations.

  • Yes. Weichlein is an independent, family-owned German company. This allows us to work flexibly, provide personal service and select the most suitable partners for each individual project.

Destination Management in Germany

  • A destination management company provides local expertise, supplier access and operational support for events taking place in Germany. This can include venue and hotel sourcing, transportation, activities, entertainment, event production, staffing, logistics and on-site management.

  • We operate throughout Germany, with particular expertise in Munich, Berlin, Frankfurt, Hamburg, Cologne, Stuttgart, Leipzig and Hanover. We also design programmes in rural areas, alpine regions and destinations beyond the major cities.

  • Yes. We regularly develop multi-city programmes and coordinate transportation, accommodation, activities and events across different destinations. Programmes can also include selected destinations in neighbouring European countries.

  • Yes. We frequently act as the local extension of international event, incentive and communications agencies. We can work under the agency’s lead, collaborate directly with the end client when requested and adapt our role to the required level of confidentiality.

  • Yes. We support both international agencies and corporate clients. Depending on the brief, we can manage an entire event or take responsibility for selected services and programme elements.

Event Services

  • We plan and deliver corporate meetings, conferences, congresses, incentive programmes, leadership summits, sales kick-offs, gala dinners, networking events, product launches, brand experiences, trade-show events and VIP programmes.

  • Yes. We can manage the complete event journey, from the initial concept and supplier sourcing to guest logistics, production and on-site delivery. We can also provide individual services when they form part of a wider event programme.

  • Yes. Venue sourcing is one of our core services. Based on the event format, guest numbers, location, production requirements and budget, we identify suitable venues, check availability, obtain proposals and support negotiations.

  • Yes. We source hotels for meetings, conferences, incentives and group accommodation. Our team evaluates location, room capacity, meeting facilities, quality, logistics and commercial conditions before presenting suitable options.

  • Yes. We coordinate airport transfers, VIP chauffeur services, coaches, shuttle systems, train travel and complex group movements. Our team can also provide airport assistance, dispatch management and on-site transportation coordination.

  • Yes. Together with trusted production partners, we coordinate lighting, sound, staging, technical planning, show production and entertainment. The production concept is tailored to the venue, audience, brand and objectives of the event.

  • Yes. We source and coordinate entertainment, speakers, performers, musicians, hosts, local experiences, cultural programmes and team-building activities. Every recommendation is selected to suit the audience and purpose of the event.

  • Yes. We can arrange professional event staff, hosts, hostesses, supervisors, MCs, guides, registration personnel, transfer assistants and on-site coordinators according to the requirements of the programme.

  • Yes. We source corporate gifts, regional products, branded merchandise, room drops and event giveaways. We can support the complete process, including product selection, branding, packaging, logistics and distribution.

Experience and Event Size

  • We manage programmes ranging from exclusive executive groups to conferences, congresses and corporate events for several hundred or several thousand participants. The appropriate team and supplier structure is developed individually for every project.

  • Yes. International groups form a significant part of our business. We understand the expectations of global clients and take cultural preferences, language requirements, travel patterns and international service standards into account.

  • Yes. Our team has experience supporting pharmaceutical, healthcare and life-science clients during conferences, congresses and corporate programmes in Germany. Project requirements and applicable compliance guidelines are reviewed individually with the client.

  • Yes. We design and deliver discreet, high-quality programmes for executives, VIPs, key clients and incentive winners. These may include premium transportation, private dining, exclusive access and personalised guest services.

  • Yes. We support clients during major international trade shows and congresses throughout Germany. Services may include accommodation, transportation, hospitality events, dinners, stand activations, staffing and off-site programmes.

Planning and Enquiries

  • Ideally, we need the destination, preferred dates, estimated number of participants, event format, required services, program expectations and an approximate budget range. Information about the audience and the objectives of the event also helps us develop relevant recommendations.

  • For larger conferences, incentives and multi-day events, we recommend contacting us at least five to twelve months in advance. Major trade-show periods and peak event dates may require an even longer lead time. Short-notice requests can be reviewed depending on availability and complexity.

  • Yes. We can implement an existing concept, adapt it to local conditions or develop a completely new program. Our role can range from local sourcing and logistics to full creative and operational responsibility.

  • Yes. We can plan and accompany site inspections once the relevant project parameters and a suitable shortlist have been established. The scope and commercial conditions are agreed individually before the visit.

  • Every event is calculated individually based on the destination, dates, number of guests, programme, service level and supplier requirements. Our proposals clearly outline the included services, estimated costs, applicable taxes and project management fees.

  • Our project management fee depends on the scope, duration and complexity of the assignment. The applicable fee structure is presented transparently within the proposal.

  • Yes. A realistic budget range helps us recommend suitable venues, suppliers and program elements from the beginning. If the brief and budget do not align, we communicate this clearly and suggest practical alternatives.

  • We primarily specialise in comprehensive destination management and larger event programs. Requests for individual services are reviewed according to their scope, project value, timing and operational requirements.

  • The timeline depends on the complexity of the request and the response times of venues and suppliers. After reviewing the brief, we confirm the expected proposal timeline and keep the client informed throughout the sourcing process.

Quality, Sustainability and Confidentiality

  • We work with an established network of venues, hotels, transport providers, production companies, caterers and creative partners. Suppliers are selected according to quality, reliability, suitability, availability, service standards and budget.

  • Yes. We can integrate regional suppliers, responsible transportation, reusable materials, waste-reduction measures, sustainable catering and CSR activities into the programme. Recommendations are adapted to the event’s objectives and practical requirements.

  • Yes. Confidentiality is an essential part of our work. We handle sensitive client, guest and project information carefully and can work under non-disclosure agreements when required.

  • Many of our projects are delivered for international agencies or confidential corporate clients. We therefore present selected projects without naming the client while still sharing relevant information such as the destination, event format, guest numbers and scope.

  • Every event is calculated individually based on the destination, dates, number of guests, programme, service level and supplier requirements. Our proposals clearly outline the included services, estimated costs, applicable taxes and project management fees.

  • Our project management fee depends on the scope, duration and complexity of the assignment. The applicable fee structure is presented transparently within the proposal.

Contact

  • You can contact us at info@weichlein.de, use the contact form on our website or schedule an introductory call with our sales team. Please include as much information as possible about your planned event so that we can assess the request efficiently.

  • Our team reviews the brief and may arrange a short discovery call to clarify the objectives, priorities, budget and timeline. We then define the next steps and begin sourcing or developing the proposal once the project scope has been agreed.